Step #1 - Take the Less Meeting Tutorial
Start with the interactive tutorial on your dashboard. Click through each feature and practice notes and action items as you go.
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Search or browse by topic, from setup guides and calendar sync to billing and tips for getting more out of Less Meeting.
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Getting Started
View all 4 →New to Less Meeting? Start here to set up your account and run your first meeting.
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Step #2 - Link Your Calendar to Less Meeting
Linking your calendar is a one-time setup. After that Less Meeting finds your meetings on its own, with no extra work needed before each one.
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Quick Start Guides for Outlook and Google Calendar Setup
Link Outlook / Microsoft 365 or Google Calendar to Less Meeting in a few clicks. Nothing to download or install.
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Detailed Walkthrough - Note Taking During the Meeting
A full walkthrough of note-taking in a live meeting: the timer, attendance, notes, action items, decisions, agenda edits and closeout.
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Top Power Features
View all 2 →Get more out of Less Meeting with these favorite time-saving features.
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Custom Branded Meeting Minutes
Put your company logo and colors on the meeting minutes you email out, save it as your default, and share the look with your teammates.
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Keyboard Shortcuts
The shortcuts worth memorizing while taking notes: Enter to save, D: for a decision, @ for an action item, plus indenting and rearranging notes.
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Web FAQ
View all 12 →Common questions about using Less Meeting on the web.
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How can I add an Agenda and Tags to my meeting?
Add an agenda, tags and goals straight from your calendar invite's description, or build them on the Less Meeting site instead.
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Can I sync multiple accounts with Less Meeting?
Yes. Add as many email accounts and calendars as you need, validate each one, and switch your primary address whenever you like.
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How do I know when action items owed to me are completed?
Items other people owe you sit under Owed Todos on your Action Items page, and anything finished recently shows up in the daily digest.
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How can I remove or delete a meeting from Less Meeting?
Three ways to delete a meeting: cancel or decline it on your synced calendar, remove it in the mobile app, or delete it on the Meetings page.
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Help! I can't login to my account.
Two things to check when login fails: whether you're using your primary email address, and whether five bad attempts have locked the account.
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What is this Daily Digest email?
An optional 7:00am email with today's meetings, your open action items and anything others closed for you, plus how to turn it off.
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How Secure is my meeting data in Less Meeting?
Meeting notes are encrypted so only attendees can read them, not even Less Meeting staff. Data sits on managed, redundant cloud hosting behind SSL.
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How can I assign an action to more than one person?
Chain several @mentions to assign one action item to multiple people at once, or type @ALL in the mobile app to cover the whole meeting.
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How can I avoid Less Meeting emails being caught by my spam filter?
Add [email protected] to your approved or whitelisted senders list, and email us if messages still land in your spam folder after that.
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Advanced Meeting Search Tips
Search every past meeting's notes, decisions, action items, subjects and tags, and use wildcards to narrow a long result list fast.
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Advanced Teams Restrictions
The privacy rules to know before you create a Team: one filter tag each, plan members only, and private meetings stay private.
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How to Manage Action Items
Sync Less Meeting action items to Outlook or Google Tasks so text, due dates and completions stay in step with your everyday task list.
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Mobile FAQ
View all 3 →Tips and answers for the Less Meeting iPad and iPhone apps.
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Record Your Meeting Audio
Record meeting audio from the Less Meeting iPhone or iPad app, stop and start as often as you need, and get every clip merged into one.
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Link your Mobile account to Less Meeting Web
Already using the free mobile app? Register on the web with the same email address, then link the two from the app's Settings tab.
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Link iOS Calendar to Less Meeting
Connect your iPhone or iPad calendar to the Less Meeting app in a couple of taps, then add agendas and tags right from your calendar invites.
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Calendar/Task Sync
View all 8 →Connect Outlook, Google Calendar and your tasks, and fix sync issues.
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Will Less Meeting work with multiple email addresses in Outlook?
Yes. Set the account you use for Less Meeting as your default in Outlook, and register any other addresses you schedule meetings from.
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How often do my Gmail/Google Workspace updates sync to Less Meeting?
Gmail and Google Workspace calendars sync every 30 minutes. Check the last sync time in the Google Workspace section of your Applications settings.
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How often do my Microsoft 365/Outlook updates sync to Less Meeting?
Microsoft 365 and Outlook calendars sync every 30 minutes. Check the last sync time in the Microsoft 365 section of your Applications settings.
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Why is my meeting not synchronizing with Less Meeting?
A meeting needs at least one other attendee and a length above zero minutes to sync. Here's the full checklist when one doesn't show up.
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Link Outlook to Less Meeting
Connect your Microsoft 365 / Outlook calendar from Applications settings and your meetings sync to Less Meeting automatically, every 30 minutes.
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Link Google Calendar to Less Meeting
Connect your Google Workspace calendar from Applications settings and your meetings sync to Less Meeting automatically, every 30 minutes.
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Using "[email protected]" to Send Meetings to Less Meeting
Sync a meeting from any calendar by adding [email protected] as an attendee, with your agenda and tags in the invite body.
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Does Less Meeting Work on Outlook for Mac?
Yes. Less Meeting syncs through your Microsoft 365 account, so it works the same on Outlook for Mac as on Windows, with no add-in to install.
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Billing
View all 5 →Plans, seats, payments, refunds, and everything about your account.
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Can you bill me through a Purchase Order (PO)?
We take Visa, MasterCard and American Express through Stripe for monthly or yearly plans, and purchase orders (ACH or wire) on annual purchases.
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Do I need a paid seat to use Less Meeting?
Anyone can receive agendas, meeting minutes and daily digests and check off action items without an account. Here's what a paid seat adds on top.
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Merging Accounts and Plans
Plan admins can merge another plan into their own or invite users without a seat to join, all from the Seats page.
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Refund Policy
Monthly plans bill upfront with no refunds or prorated months if you cancel, and annual plans bill upfront and aren't eligible for refunds.
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How do I buy a single seat?
Pick the Personal plan and its 1 seat option — plus why teams of five or more tend to get more out of Less Meeting.
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Still need a hand?
Can't find what you're looking for? Our team is happy to help.