Keep meetings short and action items moving.
Start on time and leave with an owner for every task. Then check which recurring meetings still earn their slot.
Free 14-day trial · no credit card · works with Microsoft 365 & Google Workspace
Timed agendas that keep meetings on time
Give every meeting a plan and a clock. Build an agenda from scratch or drop in a template, set a limit per topic, and let the countdown keep everyone honest.
- Reusable templates you can apply to a single meeting or a whole recurring series
- Per-topic time limits with a live countdown, so each point gets its slot and no more
- A parking lot that catches off-topic tangents and saves them for later
- Everyone sees the agenda before they walk in, so prep happens up front
72% of meetings run on a timed agenda finish on time or early.
Action items that chase themselves down
Assign it in the meeting, then stop sending "did you do this yet?" emails.
- Assign owners and due dates right in the meeting
- Automated reminders nudge owners until each item is checked off
- Open items carry forward across every occurrence of a recurring meeting until they're closed
- Two-way sync with Microsoft 365 and Google Tasks, so people work where they already are
84.5% of action items created in Less Meeting get closed.
Comparing action item tracking software? See how Less Meeting stacks up →
KPI tracking on any recurring meeting or 1:1
Open the weekly leadership meeting on its scorecard. A number below its threshold turns into an owned action item, and it stays on the agenda week after week until it's back on track.
- Attach KPI charts to any recurring meeting or 1:1
- Set thresholds so an off-track number is obvious at a glance
- Trends run across every occurrence, not just today's check-in
- Works for leadership scorecards, pipeline reviews and sales 1:1s
Not sure which numbers to review? See which meeting KPIs are worth tracking →
Know whether a meeting was worth it
Every meeting comes out the other side with a score and honest feedback, and your team's whole meeting load gets a price tag.
- An automatic score on every meeting, based on agenda, timing and follow-through (calculated from how the meeting ran; no recording, no AI)
- Attendee ratings for efficiency and usefulness, plus written feedback
- Team Analytics: total meeting time and dollar cost across your team
- A cost calculator that puts a real number on your recurring meetings
- Anonymous feedback, so people tell you the truth
Minutes your team writes together
Skip the one person hunched over a notepad. Everyone captures notes in the same place, live, and the finished minutes go out the moment you wrap.
- Real-time collaborative notes: the whole room types into one set of minutes
- Keyboard shortcuts to log decisions and spin up action items without leaving the notes
- Brand your minutes with your company logo and colors
- Share complete minutes the second the meeting ends, with no cleanup pass
Runs on the calendar you already use
No new place to check and nothing new in the room. Less Meeting rides on your existing calendar and follows you across devices.
- Real-time sync with Microsoft 365 and Google Workspace
- For a recurring meeting, last time's notes, decisions and open items are already in today's view
- Run or join from iPad and iPhone, then pick up on the web with everything in sync
- Private and secure: no bot joins the call, and your notes are encrypted (AES-256) and visible only to the people you share them with
Connect Claude, ChatGPT or Cursor to your meetings with the MCP server →
What a transcript can't do
Most meeting tools record what happened. Less Meeting changes what happens, during the meeting and between them.
Action items that carry forward
Open to-dos roll from one recurring meeting to the next until they're closed, instead of sitting buried in last week's notes.
KPI trends on any recurring meeting
Track the numbers that matter across every occurrence, so you see progress over time instead of a single week's snapshot.
The real cost of your meetings
See the time and dollars your team pours into meetings each week, and cut the ones that aren't earning their place.
No bot in the room
Nothing joins to record or transcribe your call, and your notes are encrypted and yours.
Weighing a specific tool? See how Less Meeting compares to Fellow, Otter, Fireflies, Fathom, and built-in transcription.
Features FAQ
Agendas & Minutes
Can I reuse an agenda across a recurring meeting?
Can I brand the minutes we send out?
What happens to off-topic tangents mid-meeting?
Scores, KPIs & Cost
How is the meeting score calculated?
Do KPI charts support targets or thresholds?
How does the cost calculator know what a meeting costs?
Run meetings worth showing up for.
The trial is free for 14 days and needs no credit card, so try it on your next meeting.