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For project managers

Stop chasing last week's commitments by email.

Assign owners and dates during the status meeting. Open items carry into the next occurrence on their own, and automated reminders do the chasing so you don't have to.

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Free 14-day trial · no credit card · works with Microsoft 365 & Google Workspace

You run the meeting, then you become the follow-up system.

Most of a project manager's week goes on making sure things people already agreed to actually happen. See how many of these you recognize:

The status meeting is a round-robin of verbal updates that could have been a shared doc
You leave with a page of commitments in your own notebook and spend the week chasing them by email
The same blocker gets raised three weeks running before anyone notices it's the third time
Half the hour goes on the first two agenda items and the rest gets rushed

carry-forward

Commitments that follow themselves up

An action item belongs to the recurring series, not to one occurrence, so it stays on the agenda until someone closes it.

One action item

“Rewrite the migration doc” · Project X status, weekly

  1. Three weeks ago

    Assigned to Bob, due that Friday

  2. Two weeks ago

    Still open, carried into the next agenda

  3. Last week

    Still open, carried again

  4. This week

    Closed

3 occurrences it stayed visible, without anyone re-typing it

  • Assign in the meeting, not after

    Owner and due date go on the item while everyone is still in the room, so there's no recap email to write and nothing to reconstruct from memory.

  • Open items roll to the next occurrence

    Anything still open appears on next week's agenda automatically. A commitment can't quietly fall off the list by being forgotten.

  • Reminders do the chasing

    Automated follow-up nudges the owner until the item is closed, which takes you out of the business of sending awkward status emails.

  • It syncs where people already work

    Two-way sync with Microsoft 365 and Google tasks, so owners see their items in the tool they already check every morning.

timed agendas & notes

Give the status meeting a shape it can't drift out of

Set a time limit per topic and build it once as a template you apply to the whole recurring series. Every occurrence opens with the same structure, and everyone can see what's coming.

Need a starting point? Use the free meeting minutes template.

Get Started Free View More Features
  • Per-topic time limits, so the first item can't eat the hour
  • Reusable templates applied across a whole recurring series
  • Real-time collaborative notes, with minutes out the moment the meeting ends
  • Last occurrence's notes, decisions and open items surface in today's view
  • No bot joins the call, and nothing is recorded or transcribed

since 2011

What follow-through has added up to

418K+

action items closed, 84.5% of those created

102K+

recurring series they were tracked across

190K+

meetings run with a timed agenda

Project Manager FAQ

How It Works

How is this different from Jira, Asana or Monday?
Those tools own the project plan. Less Meeting owns the meeting: the agenda, the notes, and the commitments people make out loud. Action items sync to Microsoft 365 and Google tasks, so this layer sits on top of your project tool rather than replacing it.
Can I reuse the same agenda across a recurring status meeting?
Yes. Build an agenda template with per-topic time limits and apply it to the whole recurring series. Each occurrence opens with the same structure, plus last time's notes, decisions and any still-open action items.
What happens to notes from previous occurrences?
They stay attached to the series. When this week's occurrence opens, you can see what was decided last time and what's still outstanding, without digging through a folder of dated documents.

Is This the Right Fit?

Does it keep meetings from running long?
Each agenda topic gets its own time limit, and the meeting is scored afterwards on agenda, timing and follow-through. 72% of meetings run with a timed agenda in Less Meeting finish on time or early, with a median that lands about 13% shorter than planned.
What does it cost?
The Team plan is $5.90 per user monthly, or $4.90 per user billed yearly, with seats purchased in groups of 10. There's a Personal plan at $12 monthly for running your own meetings and 1:1s. Every plan starts with a free 14-day trial, no credit card, and you can invite the whole project team into the trial.

Get out of the follow-up business

Free for 14 days, no credit card, and you can invite the whole project team into the trial.

Get Started Free Request a Demo