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Features Update Archives - Less Meeting

Less Meeting Update #3 – Improved Calendar Sync & Outlook 2013 Support

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As we wrap up our series on our latest release we have two under-the-hood calendar sync updates we’re excited to announce.

1. Improved Calendar Integration

We’re consistently improving the calendar sync feature so that the meetings you see in Less Meeting match up with your calendar.While we’ve made a number of incremental updates in the past we’ve done a major overhaul this time around. Note that this will only affect new meetings that you schedule.No action is needed to set this up – you’ll start seeing the improvements automatically!

2. Outlook 2013 Beta

We’re excited to announce our Beta release for Outlook 2013. To get started download the latest version of the Less Meeting Outlook Add-in here. If you run into issues please contact us to let us know.Note that unfortunately touch screen computers are not supported yet.And of course Outlook 2007 & 2010 users will still get the same great add-in you always have.

New to Less Meeting?Click here to learn how the Less Meeting Outlook Add-in can help you reinvent the way you plan, run and follow up on your meetings.

Less Meeting Update #2 – International Date Support, Meeting Search & Teams

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Continuing with the updates from our latest release we have three more new features to show off.

1. International Date Support

We’re very excited to start displaying meeting dates & times in your localized format. Want your time shown in “dd/mm/yyyy” instead of “mm/dd/yyyy” format? No problem!Even better, these settings are automatically detected from your browser so no additional action is needed on your end. You’ll start seeing your localized meeting date & time formats the next time you login to Less Meeting.

Bonus feature: Daily Digest emails will now be sent at 7am in your local time zone!

2. Enhanced Meeting Search

On the Meetings Page you can now search for any meeting related items. Most importantly search now includes all past meeting notes, decisions, and action items.You’ll also notice our new search engine is much faster.

Want some advanced search tricks? Try these:

  • “-” to exclude a term from search (e.g. “-status”)
  • “+” to require a term in your search (e.g. “+status”)
  • “*” use as a wildcard (e.g. “statu*”)

3. Improved Team Privacy

Privacy and security is top of mind for us. In addition to our long list of existing security measures, we’ve added additional features to control to what meeting info is accessible to Less Meeting Teams.

In particular you’ll notice that all Teams now require a “Filter Tag” and Team Members must all be on the same License Pack.

New to Less Meeting?Click here to learn how Less Meeting helps you & your teams, no matter where in the world you’re located, start reinventing the way you plan, run and follow up on your meetings.


Less Meeting Update #1 – Undo, New Linking Options & More Shortcuts

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We’re excited as this week we’ve pushed out another huge Less Meeting update.There’s a lot of great new features so we’re spreading our updates out over a few posts so that you don’t miss anything. Check out the details below and stay tuned to future updates coming this week…

1. Undo Accidental Note Deletions

Ever delete a meeting note in Less Meeting on accident?!? Mis-clicks like these are frustrating so we’ve added a new undo option.Simply type “Ctrl+Z” (or “Cmd+Z” for Mac users) and your most recent deleted note will be re-added. This also includes any sub-notes that were deleted!


2. Linking & Unlinking Meetings

Recurring meetings are incredibly popular in Less Meeting. By sharing related information – action items, parking lots, etc – across related meeting topics, it makes it much easier to avoid “groundhog day meeting syndrome” (having the same discussion week after week!).We’ve recently added two new features to make recurring meetings even better:

    1. Linking Recurring Meetings – Now you can link any meeting to any other meeting, giving you a central place to manage all your info on a particular project or topic.


  • Unlinking Meetings – Accidentally link the wrong meetings? Use this option to correct your mistake.


3. More Meeting Note Shortcuts

We’ve added another great shortcut to make meeting minutes even easier.

While your focus is inside the note box, press Up/Down and Left/Right to move the note box to a different section in your notes. Click here for a recap of our other note taking shortcuts.

4. New Feature Request Forum

Wonder where we get all our ideas for new features to add?

These ideas come from users like you. All of the above features, including a number of others, were suggested on our new feature request forum.

Visit the Less Meeting forum now to add your ideas!

New to Less Meeting?Click here to learn how Less Meeting helps you reinvent the way you plan, run and follow up on your meetings.

New Mobile Release: Introducing Audio Recording & More!

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iPad/iPhone Audio Recording

We’d heard your requests wanting audio recording for the Less Meeting app. And so a few weeks back we asked you why you record audio in your meetings?

As we’ve been working we learned of a few similar themes:

  • You’re already recording your meetings using other apps with Less Meeting at the same time – wouldn’t it be nice if you could do everything inside one app?
  • While you don’t need it for every meeting,  Often times you’ll record an entire meeting, usually an important one you’ll need documented audio for
  • When taking notes, we all tend to miss something here and there and would like to go back later to re-listen to specific parts of a meeting

And with that we’re excited to announce that we’ve added audio recording to the Less Meeting App.

Record Meeting Audio with One Tap!!

Audio recording is incredibly simple. From any meeting you’ll see a new “Record Audio” option.

Just a single tap and you’re instantly recording. Feel free to start & stop recording anytime you like and Less Meeting will seamlessly merge each clip from the same meeting together.

Activate from the left menu of the iPad app
On the iPhone, access recordings from the Timer tab

Want recording automatically on for every meeting? You can set this too, from the Settings tab.

Audio Playback Syncs With Your Notes

When you’re ready to playback your audio you’ll notice any notes you took during the meeting are intelligently synced with the audio.

Use the audio slider to fast forward through the meeting and watch the corresponding notes get highlighted as you listen.

Or, tap a note and listen as the audio automatically jumps to the time of the meeting that the note was taken.

Click here to get more info about audio recording.

Mobile International Date/Time Support

Another long requested feature is supporting dates and times across languages and we’re excited to add this to the mobile app.

This is set from your iOS Settings menu (iOS Settings > International > Region Format) meaning it updates automatically, not change needed on your part.

No more confusion around whether your meeting on 02/03/2013 is scheduled for February 3rd or March 2nd.

Improved Calendar Sync Logging

Last, we’re always trying to improve the calendar sync process. It’s a continual challenge to stay up with constant Google Calendar updates so we’ve enhanced the logging around any calendar sync changes.

What’s this mean to you?

If you’re still seeing some discrepancies on how your meeting syncs to Less Meeting from your calendar, reach out to us so we can re-analyze what’s going on with the improved logging.

Don’t have the Less Meeting iPad or iPhone apps yet? They’re free and no account is needed, so why wait?

Download the free mobile apps to improve the meeting culture at your next meeting.

Why do you record audio in your meetings?

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Lately one of our more frequent feature requests is for audio recording, especially in our iPad and iPhone apps. Seems like a natural extension to Less Meeting, right?

And if you look through the app store there are tons of audio recording mobile apps, some even a bit pricey. So there appears to be a market for them.

As we think through it more carefully though we’re not sure – what is the real benefit that you think you’ll have with the ability to record the audio of your meetings in Less Meeting?

…To let you focus on the discussion and write up the notes after the meeting?
Sounds great on the surface, but I question how often those notes ever get written. I’d bet there are a ton of audio files out there ready to get transcribed but never get checked off that to-do list.

…To share the audio with someone who missed the meeting?
Again this sounds great, but does it actually happen? And does the person receiving the audio clip ever listen to it, or does that email sit in the inbox unread forever?

…To have on record, for CYA or KX purposes?
Seems valid, but is this really a high priority use case? I suppose it could be in some regulatory circumstances.

…To send off to a transcription service that writes up your minutes for you?
Perhaps, but you don’t want 40 pages of notes if they transcribe word-for-word. Local Atlanta startup TranscriptsHQ has a promising option though, with the ability to give you fully edited notes, cutting out all the fluff and trimming down to the meat of the meeting notes.

…To go back to a certain unclear meeting note, or a certain time in the meeting you missed?
Ok I think we’re starting to get somewhere here. Which means marrying the notes and the audio is pretty important.

Which leads to the simple question – why do you want to record the audio in your meetings? We’d love to hear your thoughts.