Resources

What we've learned from 190K+ meetings run with a timed agenda, from the prep before the invite goes out to the follow-up after everyone leaves.

Pre-Meeting

In Less Meeting you build the agenda once as a timed template and reuse it across the whole recurring series.

7 Steps to the Perfect Meeting Agenda

Most unproductive meetings share one flaw: no agenda. Here are 7 steps to building an agenda that keeps discussions on-topic, on-time, and focused on a clear objective.
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Project Status Meeting Agenda Template

A 45-minute weekly agenda that spends most of its time on risks and decisions, with a filled-in example and the status update to send the day before.
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Who Should Be Attending Your Meeting?

Do you work with someone who is double-booked for multiple meetings every day, complaining about how they never get anything done because they're in meetings all day?
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How to Follow Up on That Unanswered Meeting Request

Sometimes simply scheduling the meeting can be the hardest part. You met someone with awesome ideas and got their card. Now how do you get together?
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The Real Cost of Your Recurring Meetings

Nobody blocks '$4,200' on the calendar, just an hour. Why meeting cost stays invisible, and how to calculate what a recurring meeting costs your team.
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In-Meeting

Less Meeting keeps you on time and captures minutes your whole team edits together, in real time.

The Definitive Guide To Meeting Minutes

Sometimes we take for granted that minutes aren't easy to do well. Anyone can create a set of "minutes," but there's a lot that separates the good from the bad.
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Managing The Meeting Hog

There's an interesting analogy between meetings and the NBA: ball hogs and never-ending meetings suffer from the same problem: overconfidence plus under-competence.
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Meeting Etiquette

Good meeting etiquette comes down to two things: who's in the room, and how they behave once they're there, from who to invite to how to handle laptops and phones.
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Post-Meeting

In Less Meeting, an action item that's still open after the meeting shows up again at the next one until someone closes it.

5 Email Templates For Following Up On Action Items

Ever walked away from a meeting suspecting nothing discussed will get accomplished? Here are five templates to make sure follow-up items get done.
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Action Item Templates for Every Type of Meeting

A sales 1:1, a status meeting, and a standup all need a different action item template. Here's a copy-paste version built for each.
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How to Carry Action Items Forward

Action items usually die in the week before the next meeting. Here's how to carry them forward.
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Tools For Tracking Action Items

At Less Meeting, we're huge fans of getting things done. Here's a quick breakdown of the best tools for tracking action items inside and outside your meetings.
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Action Item Tracking Software

Shopping for action item tracking software? What to look for, and how Less Meeting's carry-forward, follow-up and task sync measure up.
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Try the tools teams use to size up and tighten their meetings.

Meeting Agenda Templates

Eight agendas with a time limit on every topic: weekly team meeting, 1:1, project status, standup, kickoff, leadership, pipeline review and board, plus a blank one.

Browse the templates