# Meeting Agendas, Action Items & KPI Tracking

Source: https://lessmeeting.com/

Timed agendas and action items that chase their owners, plus KPI charts and cost analytics for your recurring meetings. Works with Microsoft 365 and Google.

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Less Meeting is a meeting-management app that adds structure and accountability to the meetings you already run. It covers timed agendas, action items that chase their owners until they're closed, KPI tracking for recurring meetings and 1:1s, team analytics on what every meeting costs, and shared live notes.

## Core capabilities

- **Timed agendas** — per-topic time limits and reusable templates, applied to a single meeting or a whole recurring series.
- **Collaborative minutes** — the whole room takes notes in one place, live; minutes go out the moment the meeting ends.
- **Action items with automated follow-up** — assign owners and due dates in the meeting; automatic reminders chase them down. Tasks sync to Microsoft 365 and Google Tasks.
- **Carry-forward action items** — open items roll into the next occurrence of a recurring meeting until they're closed.
- **KPI tracking** — attach KPI charts with thresholds to recurring meetings and 1:1s, trended across every occurrence. When a number slips below its threshold, assign an action item that carries into the next meeting until closed.
- **Automatic meeting score** — every meeting scored on agenda, timing, and follow-through. This is an algorithmic calculation from how the meeting ran, not an AI judgment, and nothing is recorded or transcribed.
- **Team analytics** — total meeting time and dollar cost across the team, so you can see which recurring meetings are and aren't earning their place.
- **Calendar-native** — real-time sync with Microsoft 365 and Google Workspace; no new place to check.
- **Cross-device** — iPad and iPhone apps, in sync with the web.
- **Privacy** — nothing is recorded or transcribed, and no outside bot joins the call; notes are encrypted and visible only to the people you share them with.

## The problem it solves

Every team deals with a few recurring failure patterns in meetings: talking past the time box, meeting about meetings, latecomers stalling the room, one person steering onto their own topic, or a meeting with no agenda at all. Less Meeting's structure (timed agendas, a parking lot for tangents, automatic scoring) is built to stop each of these. See the full [Meeting Villains guide](/meeting-villains/).

## By the numbers

- 190,000+ meetings run with a timed agenda
- 418,000+ action items closed, 84.5% of those assigned
- 72% of timed meetings finish on time or early
- 102,000+ recurring series & 1:1s set up
- 77% of rated meetings score 4-5 stars for efficiency (2,989 attendee ratings)

These are cumulative totals across the product's history, not a current-traffic figure.

## Common questions

- **We already take notes in a Google Doc. Why switch?** A doc records last week's meeting. It doesn't time this one, carry open action items into the next occurrence, remind owners, or show what the meeting costs. Less Meeting does all four, on the calendar your team already uses.

## Pricing

Free 14-day trial, no credit card required, and you can invite your whole team into it. After that, a flat rate per user with no usage metering. See [pricing](/pricing.md) for Personal vs. Team plans.

## Get started

- [Start a free trial](https://app.lessmeeting.com/register/)
- [Request a demo](/demo.md)
- [See every feature](/features.md)