# Action Item Tracking Software

Source: https://lessmeeting.com/action-item-tracking-software/

Action item tracking software that carries open items forward across every recurring meeting until they're closed, with sync to Microsoft 365 and Google Tasks.

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Action item tracking software that does the follow-up for you. Set the owner and due date before the meeting ends and Less Meeting takes it from there; an item still open next week is back on the agenda.

## Why action items die between meetings

- No clear owner or due date, so it's nobody's job in particular
- Buried in a doc or chat thread nobody reopens after the meeting ends
- No reminder until the next status meeting, days or weeks later
- Dropped the moment a recurring series moves on to this week's agenda

## What to look for in action item tracking software

- **Automatic carry-forward** — an open item should roll into the next occurrence of a recurring meeting on its own
- **Follow-up nobody has to remember to send** — automated reminders chase the owner down
- **Sync with the task list people already use** — two-way sync to Microsoft 365 or Google Tasks
- **Owners set in the meeting itself** — owner and due date set live, not typed up afterward
- **A view of what gets closed** — visibility into completion, not just creation

## How Less Meeting answers each one

- Automated reminders nudge the owner until the item is checked off
- Open items carry forward across every occurrence of a recurring meeting or 1:1 until closed
- Two-way sync with Microsoft 365 and Google Tasks
- Every past occurrence's open items show up again in today's view, so nobody re-types them
- Example: one item assigned three weeks ago, carried across three occurrences, closed this week

## Proof

- 418K+ action items closed
- 84.5% of the action items created get closed
- 91K+ recurring meetings & 1:1s they were carried across

## vs. an AI notetaker

An AI notetaker can list action items pulled from a transcript, a record of what was said, and that's where those tools stop. Someone still assigns each owner by hand, and a slipped item doesn't come back at next week's meeting. Less Meeting picks up where the transcript ends: reminders to the owner, and the item stays on every occurrence of the series until done.

## FAQ

**What happens to an action item if it's not done by the next meeting?** It carries forward automatically into the next occurrence, still assigned to the same owner, until checked off.

**Does it integrate with Microsoft 365 or Google Tasks?** Yes, two-way sync.

**What does it cost?** The Team plan is $5.90 per user monthly, or $4.90 per user billed yearly, with seats purchased in groups of 10. Every plan starts with a free 14-day trial and no credit card, and you can invite your whole team into the trial.

**We already track tasks in Asana, Jira or a spreadsheet. Why add this?** Those tools own the project plan. Less Meeting owns the commitments made in the meeting and keeps each one on the recurring agenda until its owner closes it. Items sync to Microsoft 365 and Google Tasks, so it sits alongside your project tool.

**Is this useful outside of recurring meetings?** It works for one-off meetings too, but carry-forward and reminders earn their keep most on recurring meetings and 1:1s.